Privacy Policy

Last updated 1/16/2024

PHILOSOPHY EDUCATION
PRIVACY NOTICE

Philosophy Education is a recruitment business which provides work-finding services to its clients and work-seekers. Philosophy Education must process personal data (including special categories of personal data) so that it can provide these services – in doing so, Philosophy Education acts as a data controller.

You may give your personal details to Philosophy Education directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. Philosophy Education must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with this privacy statement. We will comply with current data protection laws at all times.

1. Collection and use of personal data

Purpose of processing and legal basis

Philosophy Education will collect your personal data (which may include special categories of personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

On some occasions we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

Your consent

  • Where we have a legitimate interest
  • To comply with a legal obligation that we have
  • To fulfil a contractual obligation that we have with you

Legitimate interest

This is where Philosophy Education has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where Philosophy Education has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

  • Managing our database and keeping work-seeker records up to date;
  • Providing work-finding services to you and our clients;
  • Contacting you to seek your consent where we need it;
  • Giving you information about similar products or services to those that you will have used from us recently;

Statutory/contractual requirement

Philosophy Education has certain legal and contractual requirements to collect personal data. These include but not limited to:
Giving you information about similar products or services to those that you will have used from us recently; To comply with the
To comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003
Immigration and tax legislation
To carry out pre-engagement vetting checks, including but not limited to:

To comply with the Safeguarding Vulnerable Groups Act 2006
To comply with the Department for Education statutory guidance (Keeping Children Safe in Education) to verify your physical and mental fitness to teach and/or work with children
To comply with the Education (Health Standards) (England) Regulations 2003 to verify your suitability to work in regulated activity with children
Verify your right to work
Our clients may require this personal data, and we may need your data to enter into a contract with you.
If you do not give us the personal data we need to collect In order to comply with our statutory and legal requirements, we may not be able to continue to provide work-finding services to you.

Recipients of data

Philosophy Education will process your personal data and/or sensitive personal data with the following recipients:

  • Client Schools (who we may introduce or supply you to)
  • Your former employers who we may seek references from
  • Named individuals you provided for seeking a reference from
  • Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
  • Your umbrella company (if you have chosen this option)
  • Third parties which provide, host and/or support our IT systems and software (subject to appropriate security measures)
  • Ucheck for the purposes of carrying out DBS checks
  • Yoti for IDVT Right to work checks
  • GOV.UK, the Disclosure and Barring Service and Department of Education for performing criminal records update checks, qualification checks, teacher sanction and restriction checks and the overall protection of vulnerable groups
  • Teaching Regulation Agency to perform teacher status checks
  • HMRC for audit purposes and the provision of employment and payroll information
  • Pension providers
  • UK Government’s Visas and Immigration and the Home Office for checking right to work status.
  • Overseas criminal records agencies and law enforcement agencies if you have been resident outside of the UK in the last 5 years for at least 6 months
  • Government, law enforcement agencies and other regulators e.g. the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA;
  • Training Providers
  • Social Networks
  • Audit and accreditation providers, such as The Recruitment and Employment Confederation (REC)
  • Philosophy Education legal advisors and insurers;

 

2. Philosophy Education has collected the following personal data on you:

Personal data:

  • Contact details, CV, type of candidate, subject specialism, focus areas and work preferences when provided on job boards
  • References
  • Client feedback
  • Consultant notes
  • Online activity specific only to the company’s web sites


Special Category personal data:

  • Health information in accordance with the Education (Health Standards) (England) regulations 2003
  • Criminal conviction and record checks strictly adhering to all established codes of conduct and processing

Source of the personal data: The Company sourced your personal data personal data:

  • Former employer
  • A referee whose details you provided to us
  • Various Jobs boards and aggregators, such as WaveTrackR
  • Cookies

    This information did not come from a publicly accessible source.

3. Data retention

Philosophy Education will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We are required to keep your records relating to the right to work in the UK 2 years after employment or the engagement has ended alterable and working time records including your 48 hour opt out notice annual leave/holiday records 2 years from the time they were created.

Additionally, we must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.

Where Philosophy Education has obtained your consent to process your personal and special categories of personal data, we will do so in line with our retention policy. Upon expiry of that period Philosophy Education will seek further consent from you. Where consent is not granted Philosophy Education will cease to process your personal data and sensitive personal data.

4. Your rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data Philosophy Education processes on you;
  • The right of access to the personal data Philosophy Education processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to Philosophy Education processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting us on the contact details above. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where Philosophy Education will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that Philosophy Education processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

5. Cookies

We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, please refer to our Cookie policy or visit www.allaboutcookies.org

6. Login Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

7. Links to external websites

Philosophy Education’s website may contain links to other external websites. Please be aware that Philosophy Education is not responsible for the privacy practices of such other sites. When you leave our site, we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by Philosophy Education’s website.

8. Sale of business

If Philosophy Education’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business. Where the sale of the business results in the transfer of your details to a different data controller we will notify you of this.

9. Data Security

Philosophy Education takes every precaution to protect users’ information. Security measures include, but are not limited to, the use of firewalls and endpoint protection, browser certification technology, encryption, limited access principle, malware protection, and use of artificial intelligent based ransomware and exploit protection.
Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.
Philosophy Education uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason Philosophy Education cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/the Internet.
If you share a device with others, we recommend that you do not select the “remember my details” function when that option is offered. If you have any questions about the security at our website you can email [email protected].

10. Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.

11. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact:
Suzanne Butler (Data Protection Officer)
1st Floor, 3 More London Riverside
London
SE1 2RE
[email protected]
0203 926 0303

You also have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/make-a-complaint/, or any other relevant authority should your personal data be processed outside of the UK and you believe that your data protection rights have not been adhered to.