Sixth Form Administrator Full Time Placement NEW

About this Role

Job Description
To provide confidential and professional support to the Director of Sixth Form and the Academy Leadership Team.

To be the administrator for the Sixth Form, including Sixth Form Admissions.

Liaising with

Chief Executive Officer, Principal, Vice Principal, Director of Sixth Form, Office Manager, other staff with cross-academy responsibilities, external agencies and other visitors to the Academy.

 Working Time

36 hours per week, for 39 weeks of the year (term time plus one week which will be the last week of the summer holidays), plus three days for GCSE and A Level results days as arranged with the Line Manager.

Reporting To

Office Manager.  As a member of the Academy’s Student Services staff, the Sixth Form Administrator will be subject to the Performance Management procedures organised by the Trust School Business Manager.  

Duties

• Assist the Director of Sixth Form with the setup of each new Sixth Form cohort, annually.
• To support the Sixth Form students with A Level results day, including the day after by ensuring all students have secured a university or apprenticeship placement. Clearing support will need to be provided.
• To support and administer the Sixth Form UCAS process, including setting up and maintaining the Academy’s UCAS systems, supporting students with the initial stages of their applications, checking applications and supporting information for accuracy and completeness, monitoring application progress and deadlines, liaising with students and staff regarding outstanding information, coordinating the submission of references and other required documentation, and maintaining accurate records of UCAS applications and offers.
• To work collaboratively with the Sixth Form team at Wren Finchley to share best practice and to be aligned to the trust approach and strategy.
• To provide day-to-day administrative support for the Director of Sixth Form and Sixth Form pastoral team including managing key communications and correspondence with staff and students.
• To provide administrative support for managing the transition of students from Year 11 to Sixth Form including processing application forms and scheduling Sixth Form interviews using Admissions.
• To support the Sixth Form enrolment day, which occurs on GCSE results day yearly, including transferring students from Admissions to the MIS system and to complete their timetables.
• To support the Office Manager with tasks to support the Academy, including but not limited to, Reception, Reprographics, Attendance and Duty Desk.
• To assist with the content for the Sixth Form section of the school website and the promotion of the Sixth Form through social media.
• Maintain and update accurate Sixth Form attendance records, inputting data onto the Academy’s data systems as necessary, and communicate regularly with students and parents/carers regarding attendance, punctuality and any concerns or follow-up actions.
• Liaise regularly with Sixth Form Team, Education Welfare Officers and professionals from other bodies over students with specific attendance issues.
• Undertake the necessary administration for Sixth Form referrals to appropriate professionals over students with specific attendance issues, including court proceedings.
• To assist with the creation of Sixth Form student files with the administration team.
• To manage the administration of work experience and voluntary work for students requiring specific experience for university entry.    
• To support the application process for the Academy’s Sixth Form Student Bursaries and collate information on attendance, punctuality and behaviour of the receiving students to support the allocation of payments. 
• To prepare and send the Baseline Data and Leavers and Joiners returns for Year 12 and Year 13 to the London Borough of Barnet on a termly basis.
• To liaise with our Alumni in order to share information regarding ex-pupils’ achievements at university.
• To update and manage and work with our Alumni with a view to developing a successful Alumni association.
• Establish and maintain the Sixth Form online and social media presence including Instagram for marketing and community relations.
• To plan and setup Sixth Form School Travel Plan activities.
• To assist with the Private Study classes for the Sixth Form students, taking registers and ensuring that the students are studying.

We have a policy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to reply to individual enquiries. If we have not contacted you within this specified time your application has been unsuccessful on this occasion. Philosophy Education is a Recruitment Business and is advertising this vacancy on behalf of one of its clients.